Document Control Specialist - Bali, Indonesia

Join JAE Philippines, Inc. as a Document Control Specialist in the vibrant heart of Bali, Indonesia! This role is pivotal in ensuring the seamless registration, organization, and secure management of all internal and external documents, maintaining compliance with company policies and industry standards. You'll be part of a dynamic team in Canggu, where you'll leverage your expertise to support our operations and growth.

As a Document Control Specialist, you will be responsible for maintaining an efficient and accurate document management system. You will ensure that all documents are properly indexed, stored, and retrieved, while also implementing and enforcing document control procedures. This role requires a meticulous attention to detail and a strong understanding of document management systems and software.

If you are passionate about document management and want to work in a dynamic and supportive environment, we invite you to apply for this exciting opportunity. Join us in Canggu and be part of our journey to success!

📋 Tanggung Jawab Pekerjaan

• Register, organize, and maintain all internal and external documents in accordance with company policies and industry standards.
• Ensure the accuracy and completeness of document records, and maintain a secure and controlled environment for document storage.
• Implement and enforce document control procedures, including version control, document distribution, and document review.
• Leverage document management software such as DocuWare, SharePoint, or similar tools to streamline document workflows and improve efficiency.
• Collaborate with cross-functional teams to ensure that all documents are properly indexed, stored, and retrieved.
• Monitor and report on document control metrics, such as document turnover, document retrieval time, and document compliance.
• Provide training and support to employees on document control procedures and best practices.
• Stay up-to-date with industry trends and best practices in document management, and recommend improvements to the document control system.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Information Technology, or a related field.
• Minimum of 3 years of experience in document control, records management, or a related field.
• Strong knowledge of document management systems and software, such as DocuWare, SharePoint, or similar tools.
• Certification in document management or a related field is a plus.
• Excellent organizational and analytical skills, with a keen attention to detail.
• Strong communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams.
• Fluency in English, both written and spoken.
• Ability to work in a fast-paced, dynamic environment, with the ability to prioritize tasks and meet deadlines.

🛠️ Keahlian

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